# Community Deletion Operator Job Buzz executes whole-community deletion through the typed, one-shot `/usr/local/bin/buzz-admin deletions drain` command. The Helm chart can schedule that command as a Kubernetes CronJob; it does not call relay HTTP and it does not add another queue or retry service. Postgres remains the handoff and source of truth. A run gives already-approved work priority. When none is ready, it may claim an operator-attested owner-origin request at `submitted`, build the existing bounded inventory, and atomically freeze that inventory with a digest-bound `owner_automatic` approval. The same lease then enters the unchanged executor and resumes from durable checkpoints. Operator-origin requests never auto-progress. `concurrencyPolicy: Forbid` prevents scheduled pod overlap, `backoffLimit: 0` prevents Kubernetes Job retries, and the deletion store remains authoritative when a pod exits, reaches its deadline, or is replaced. ## Enablement The CronJob is disabled by default. Production deployments should use an existing Secret and a dedicated, pre-created service account: ```yaml secrets: existingSecret: buzz-operator-secrets operatorJobs: deletionDrain: enabled: true schedule: "*/5 * * * *" activeDeadlineSeconds: 3600 terminationGracePeriodSeconds: 30 serviceAccountName: buzz-deletion-drain podLabels: tags.datadoghq.com/service: buzz-deletion-drain podAnnotations: sidecar.istio.io/inject: "false" resources: requests: cpu: 100m memory: 256Mi limits: cpu: "1" memory: 1Gi ``` Set `s3.endpoint`, `s3.bucket`, `s3.region`, and `s3.addressingStyle` in chart values. The selected Secret must contain `DATABASE_URL` and `REDIS_URL`; it may contain `BUZZ_S3_ACCESS_KEY` and `BUZZ_S3_SECRET_KEY` when the object store uses static credentials. The pod receives only those connection values and the four non-secret S3 settings. It does not receive `BUZZ_RELAY_PRIVATE_KEY`, `BUZZ_GIT_HOOK_HMAC_SECRET`, `RELAY_URL`, or the full Secret through `envFrom`. The pod also disables service-account token automounting and Kubernetes service link environment injection because the executor does not call the Kubernetes API or discover cluster Services. This disables the ordinary Kubernetes API token mount, not credentials injected by a platform workload-identity mechanism. Leaving `operatorJobs.deletionDrain.serviceAccountName` empty falls back to the relay's own service account, including cloud IAM attached through the platform's workload-identity mechanism. For example, the EKS IRSA admission webhook can inject its projected web-identity token and AWS environment variables despite `automountServiceAccountToken: false`; other platforms provide their own identity mechanism. The drain pod therefore inherits the relay's cloud role by default. Create a dedicated service account with only the object-store permissions listed below and name it explicitly if you want the executor's IAM blast radius to be smaller than the relay's. The S3 principal needs the relay's normal object permissions plus bucket-level `s3:ListBucketVersions` and object-level `s3:DeleteObjectVersion` for every tenant-owned prefix. This also applies to never-versioned buckets because S3 reports their objects with the `null` version id. ## Runbook 1. Confirm database migrations are current. For operator-origin requests, confirm explicit inventory and operator approval with `buzz-admin deletions inspect `. For owner-origin requests, expect the drain to record `approval_origin: owner_automatic`; `approved_by` is the immutable mediating operator, not the owner. 2. Confirm the selected Secret contains the required keys and the S3 principal has version-list and exact-version delete permissions. 3. Enable the CronJob and inspect its rendered command and environment before rollout. 4. Locate the rendered CronJob by label rather than by guessing its name: ```sh kubectl get cronjob -n \ -l app.kubernetes.io/component=deletion-drain,app.kubernetes.io/instance= ``` The name is `-deletion-drain`. The chart truncates only the fullname portion when needed so the suffix remains stable within Kubernetes' 52-character CronJob name limit. `buzz.fullname` collapses to the release name when the release name already contains the chart name, so `helm install buzz ...` renders `buzz-deletion-drain`, not `buzz-buzz-deletion-drain`. 5. Start one staffed manual run with `kubectl create job --from=cronjob/ `. 6. Follow pod logs and re-run `buzz-admin deletions inspect ` to verify lease, checkpoint, retry, blocked, and terminal state. 7. If a run fails or times out, fix the recorded dependency or permission failure. Do not add Kubernetes retries: the next scheduled drain consults the durable retry/checkpoint state and resumes only when the store allows it. 7. Use `buzz-admin deletions abort` as privileged recovery while a request is still at `submitted` or `inventoried` when safe preparation cannot continue. Abort preserves the archived community and immutable request evidence. An operator may also `unblock` a remediated preparation failure. ## Deadlines, termination, and the retry budget `activeDeadlineSeconds` is a Kubernetes-side limit, and the deletion store does not learn why a pod went away. Two consequences matter when reading state: - A `DeadlineExceeded` Job is not recorded as a deletion retry. Shutdown releases the claim without recording one, so `retry_count` and `blocked_at` do not advance. Only the object-store drain checkpoints per manifest chunk and resumes mid-stage; every other stage restarts from its beginning on the next run. A deadline that keeps landing inside one of those non-resumable stages therefore repeats indefinitely: each run increments `attempts` and burns the window again while the retry budget never moves and the request is never blocked. - Diagnose this from both sides. `buzz-admin deletions inspect ` shows a rising `attempts` with a flat `retry_count` and no `last_error`; Kubernetes holds the reason. The chart labels the CronJob and the drain pods, but not the generated Jobs, so find the attempts with `kubectl get pods -n -l app.kubernetes.io/component=deletion-drain` and read the condition with `kubectl describe job `. Size `activeDeadlineSeconds` for the longest single stage this community will run, not for the average run. To recover, either raise the deadline and let the schedule pick the request back up, or take one staffed run with `buzz-admin deletions run ` outside the CronJob's deadline. `terminationGracePeriodSeconds` is a best-effort window, not a guarantee. The drain command handles `SIGTERM` and releases its lease cleanly when it wins the race, but a pod that is still working when the grace period expires is `SIGKILL`ed with the lease still held. Nothing is lost: the durable lease simply expires (60s by default, heartbeated every 10s) and the next run reclaims the request with a fresh lease generation, which fences any straggler write from the killed process. Expect up to roughly a lease duration of delay before the request is runnable again; do not raise the grace period expecting a clean handoff. Owner self-serve relay admission still records only a `submitted` row and does no inventory, approval, S3 work, or execution synchronously. A successful drain has no human approval step or cooling-off period: operator-attested owner intent is prepared automatically under privileged policy and becomes immediately eligible for execution. Transient preparation failures use the existing retry schedule; permanent or exhausted failures block durably. Owner-facing admission has no cancellation endpoint. Admission requires the asserted owner to be the community's sole current owner: a legacy community with more than one owner row is rejected as `404 community_not_found`, indistinguishable from a missing host. Converge ownership first: transfer rejects archived communities, so unarchive, transfer to the intended owner (a self-transfer demotes the other owner rows; the transferee's quota still applies), re-archive, then resubmit. Admission is idempotent on the request UUID. Resending the same UUID with the same host, owner, and acknowledgement version returns `202` with that request's current `status` at any stage, including after membership purge, and admits no new work. Clients recover an ambiguous submission by resending it. The same UUID used for any other request returns `409 deletion_request_conflict`: a different host, owner, or stored acknowledgement version, or a UUID held by an operator-origin request. The optional `community_id` UUID binds the request to the community resolved from `host` without changing the host-derived authority. A different UUID returns `409 community_id_mismatch` with no mutation: on a fresh submission only after sole-owner authority is proven (a non-owner still gets `404`), and on replay only for a stored request with the same host (a different host is the `409 deletion_request_conflict` above). A malformed UUID returns `400 invalid_request`; omitting the field preserves existing clients. An unsupported acknowledgement version is the exception: it is rejected before the UUID lookup with `400 unsupported_acknowledgement_version`, even for a known UUID. The acknowledgement version is a compile-time constant (`OWNER_DELETION_ACKNOWLEDGEMENT_VERSION`), not operator configuration. Admission validates it before the UUID lookup, and the executor claims and leases only requests carrying the current version. Raising it therefore makes resends of pending requests made under the old version fail with `400 unsupported_acknowledgement_version`, and leaves already-admitted old-version requests unclaimed in `submitted`. A version bump must ship code that keeps admitting replays of, and executing, requests at the prior version until none remain in a non-terminal stage. ## Owner quota The relay enforces two per-owner caps on create and on transfer-in. Either rejects with `409` and `code: "limit_reached"` (the `error` message keeps its `limit_reached:` prefix for older clients): - **Active:** live ownership plus incomplete owner deletions (`BUZZ_MAX_COMMUNITIES_PER_OWNER`, default 50). A deletion keeps its slot until logical completion records `completed_at`. - **Lifetime:** live ownership plus every non-aborted owner deletion, including completed ones, capped at an absolute 50 regardless of the active limit. Lifetime usage includes live ownership, so no owner can hold more than 50 live communities; a `BUZZ_MAX_COMMUNITIES_PER_OWNER` above 50 is unreachable, and owner lists would report a `quota_limit` the owner can never reach. Deleted communities keep their hosts as permanent tombstones, so this bounds create-then-delete host squatting. At the stock 50/50 caps, every completed owner deletion permanently reduces the maximum number of live communities that owner can subsequently hold: 50 active slots are only possible with no prior owner deletions. Raising the active override cannot restore those slots. Aborted deletions restore the community and count only through its live membership. Owner-list responses carry `quota_used` (active), `quota_limit` (active), and `can_create` (both caps). `can_create: false` is the only signal a client needs: show a generic community-limit message and do not derive a reason from the counts, because an owner at the lifetime cap can have `quota_used` below `quota_limit`. The projection is advisory: clients may use it for UX, but the relay's `limit_reached` is authoritative, and quota changes have no deployment order. Keep owner deletion off until this relay and the drain executor are live; on rollback, turn deletion off before rolling back the relay. The chart has no existing PrometheusRule or provider-neutral CronJob alert integration. Operators must alert on failed/missed Jobs and long-running active Jobs in their deployment platform. Adding a chart-native alert abstraction is debt, not part of this job contract.